Privacy Policy

1. Overview

Dancing With Rain, LLC ("we", "our", or "us") is committed to protecting your privacy and safeguarding personal information shared through our website and coaching services.

 

This Privacy Policy explains how we collect, use, store, and protect information when you:

• Visit our website

• Submit forms

• Enroll in Health, Learning, or Academic Coaching services

• Communicate with us

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By using this website or our services, you agree to this Privacy Policy.

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2. Information we collect

We may collect the following categories of information:

 

A. Personal Identification Information

• Name

• Email Address

• Phone Number

• Mailing Address

• Date of Birth

B. Coaching-Related Information

• Health Coaching

  • Lifestyle information​

  • Nutrition habits

  • Health history voluntarily disclosed

  • Goals and personal development information

  • Educational background

  • Academic records voluntarily shared

  • Learning challenges

  • IEP or 504 information (if provided)

  • Behavioral or developmental considerations

C. Minor Information​

• When providing services to minors, we collect information only with parental or legal guardian consent.

D. Payment Information

• Payments are processed through secure third-party payment processors.  We do not store full credit card numbers on our servers

E. Technical Information

​When you visit our website, we may automatically collect:

• IP address

• Browser type

• Device type

• Website usage data

• Cookies and analytics data

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3. How We Use Your Information

We use collected information to:

• Provide coaching services

• Communicate regarding scheduling and services

• Develop personalized coaching plans

• Process payments

• Send service-related updates

• Improve website functionality

• Maintain business records

We do not sell, rent, or trade personal information.

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4. Legal Basis for Processing (U.S. & Texas Compliance)

We process information based on:

• Client Consent

• Contractual necessity (service agreements)

• Legitimate business interests

• Legal obligations

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5. Health Information & HIPAA Clarification

• Dancing With Rain, LLC provides health coaching services for educational lifestyle support purposes.

• We are not a medical provider, and we are not a HIPAA-covered entity unless explicitly stated otherwise.

• Information shared in coaching is treated with confidentiality and reasonable safeguards but may not be subject to HIPAA protections.

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6. Confidentiality of Coaching Information

Information shared during coaching sessions is kept confidential except:

• When required by law

• When there is risk of harm to self or others

• When written consent is provided

• When necessary to enforce service agreements

• For minors, parents or legal guardians may have access to information consistent with service agreements.

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7. Cookies & Analytics

Our website may use cookies and third-party analytics tools (such as Wix Analytics or Google Analytics) to:

• Monitor traffic patterns

• Improve website functionality

• Understand user engagement

You may disable cookies in your browser settings, though this may affect website funcitonality.

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8. Third-Party Services

We may use trusted third-party services providers for:

• Payment processing

• Scheduling software

• Email marketing

• Website hosting (Wix)

• Data storage

These providers maintain their own privacy and security practices

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9. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information.

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However, no electronic transmission or storage system can be guaranteed 100% secure.

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10. Data Retention

We retain personal information only as long as necessary to:

• Provide services

• Comply with legal obligations

• Maintain business records

• Resolve disputes

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11. Children's Privacy

We do not knowingly collect personal information from minors without verified parental or legal guardian consent.

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Parents or guardians may request access to or deletion of their child's information, subject to legal and contractual limitations.

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12. Your Rights

You may request to:

• Access your personal information

• Correct inaccurate information

• Request deletion of personal data (subject to legal obligations)

• Withdraw consent for future communications

Requests may be submitted to: info@dancingwithrain.com

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13. Do Not Track Signals

Our website does not currently respond to "Do Not Track" browser signals.

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14. Policy Updates

We may update this Privacy Policy periodically.  Updates will be reflected by a revised effective date.  Continued use of the website or services constitutes acceptance of changes.

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15. Contact Information

For privacy-related inquiries, contact:

Dancing With Rain, LLC.

info@dancingwithrain.com